SUPPLIER QUALITY ASSURANCE CLAUSES
The following Purchase Order Quality Assurance Clauses, with their terms and conditions, become an integral part of the Purchase Order. Changes, additions, or deletions to the referenced Quality Clauses must be made by Purchase Order revision. Shipments will not be considered complete and invoices will not be honored until all requirements are fulfilled.
- FLOW DOWN REQUIREMENTS
By accepting and performing work against this Purchase Order, the Supplier agrees to ALL requirements listed on this purchase order. The Supplier also agrees to flow down all requirements listed on this purchase order to the lowest sub-tier supplier.
- RATED CONTRACTS
This is a rated order certified for Nation Defense. You are required to follow all the provisions of the Defense Priorities and Allocation System Regulation (Reference to: Title 15 Commerce and Foreign Trade Part 700 Defense Priorities and Allocations System. http://www.access.gpo.gov/nara/cfr/waisidx_07/15cfr700_07.html).
- QUALITY CONTROL SYSTEM
The seller shall maintain a Quality system that complies with ISO 9001 Quality Management Systems requirements or AS/EN/JISQ 9100 Quality Management Systems – Aerospace requirements. Third party registration by an accredited registrar is preferred. Contractor’s declaring compliance to the requirement with no formal accredited registration, may require review. Notwithstanding the provisions of this clause, the seller is in no way relieved of the final responsibility to furnish the supplies or services specified herein. The Contractor’s system is subject to review and approval at all times by TPT.
- INSPECTION / TEST REPORTS
Each shipment must be accompanied by a legible and reproducible copy of reports of actual results identifiable with inspection / test parameters and products submitted. These reports must contain the signature and title of the authorized representative of the agency performing the test and must assure conformance to specified requirements. The inspection / test reports must also be traceable to the Purchase Order and/or the items referenced.
- SOURCE INSPECTION – TPT
TPT personnel must inspect all items covered by this Purchase Order at your facility prior to shipment. This will include surveillance of the seller’s procedures, and facilities. The seller shall furnish, at no cost to Buyer, necessary facilities and equipment, supply data, and perform tests as required by applicable drawings, specifications, and inspection instructions. Note: when requesting source inspection, call TPT Buyer at least forty-eight (48) hours in advance.
- SOURCE INSPECTION – TPT CUSTOMER / GOVERNMENT
TPT Customer / Government source inspection is required prior to shipment from your plant. Immediately notify the government representative who normally services your plant and the TPT buyer of the planned inspection date. On receipt of this order, promptly furnish a copy of the Purchase order to the government representative who normally services your plant, or, if none, contact the TPT buyer immediately.
- FINAL ACCEPTANCE
Final acceptance will be based on TPT inspection and testing results at destination.
- AS9102 FIRST ARTICLE INSPECTION REPORT REQUIRED
If this is the first time this part number is delivered to TPT, the supplier is required to submit a copy of a completed and signed AS9102 First Article Inspection Report (FAIR) with the first shipment. Changes to the engineering drawing or Seller’s manufacturing process (including CM software), relocation of equipment, physical relocation of the facility, or an interruption of the manufacturing of the part exceeding 18 months will require a Delta FAIR. Otherwise the completed and signed AS9102 First Article Inspection Report is required to be on file at Seller’s facility for those parts referenced on this purchase order. A copy of the FAIR report may be required to be provided to TPT at any time at no extra cost. FAIR’s are not required for Commercial off the Shelf (COTS) or catalog parts.
- SPECIAL HANDLING REQUIRED
The parts sent to your facility for processing may be easily damaged. Handle with care to prevent damage during processing and packaging.
- RECORD RETENTION ― 15 YEARS.
Supplier is required to maintain on file all records pertaining to the completion of this order for a minimum of 15 years.
- LIMITED SHELF LIFE
If this is a Limited Life item, the Supplier shall ensure that at least 85% of the item’s shelf life is remaining upon receipt. Supplier shall ensure that containers are plainly and legibility marked as to the contents, expiration date, and any warnings, precautions, instructions and storage conditions. Certification for shelf life and conditions are required to be shipped with this order.
- PURCHASE ORDER CONFLICTS
In the event of any inconsistency or conflict between or among the previsions of this Purchase Order, please contact the TPT Buyer for resolution.
- AUTHORIZATION TO SHIP EARLY
You are authorized and encouraged to ship the items referenced on this Purchase order line as early as possible.
- NO OVER SHIPMENT ALLOWED
Over shipments against this Purchase Order are expressly prohibited. If Seller wishes to ship extra components than the number required, Contact the Buyer for authorization prior to shipment.
- SUPPLIER DEVIATIONS / WAIVERS / NON-CONFORMITIES
Requests for deviations must be submitted for approval to Purchasing agent. All affected product shall be segregated and identified. Suppliers will disclose to TPT Purchasing & Quality representatives any material non-conformities detected before or after performed tasks. If the material non-conformity is detected after the parts have been shipped to the TPT facility, a full written disclosure will be issued to TPT by the Supplier.
- RIGHT OF ACCESS
TPT (the Buyer), the Buyer’s Customer, and/or representatives of the Government or any Regulatory Agency reserves the right to review or inspect your quality control and/or manufacturing systems or processes during the performance of this P.O. By accepting this purchase order, you (the Supplier) agree to allow entry to representatives of TPT (the Buyer), the Buyer’s Customer, and/or representatives of the Government or any Regulatory Agency to perform this review or inspection.
- MATERIAL SAFETY DATA SHEETS REQUIRED
Material Safety Data Sheets are required for the product identified on this line of the Purchase Order. Please include these sheets in an envelope that is identified on the outside as the M.S.D.S. sheets with the Packing List.
The contractor’s calibration system must comply with ANSI/NCSL Z540-1, ISO 10012-1, or MIL-STD-45662. All Certifications will state, as a minimum, that all standards used are traceable to the National Institute of Standards and Technology, date of calibration, date of expiration, list those standards used, and the technician’s signature.
Packaging must be adequate to ensure parts are suitably wrapped, boxed or racked to protect against shipping damage or corrosion.
- DOCUMENT CHANGE CONTROL
The supplier shall maintain adequate controls to assure drawing revisions incorporated in Purchase Orders are implemented in a timely manner. Also, the supplier shall notify and obtain approval from TPT where drawing changes have been made later than those listed on the PO.
- TPT FURNISHED MATERIAL
The supplier shall certify that material used in fabrication is the material furnished by TPT. Certification shall reference TPT Purchase Order of material being supplied.
- RUBBER PRODUCTS
All rubber products must be packaged per AMS 2817. Cure dates for rubberized product as applicable.
- R.B. AUTHORITY
Material Review Board authority is NOT granted under this purchase order. Any deviations to this purchase order and/or the listed specifications must be coordinated with TPT before shipment. In the event an item being supplied has received MRB disposition from TPT or TPT customer, the Supplier must include a copy of each MRB disposition with the shipment.
- TOOL PROOFING
TPT Quality Representative may conduct this inspection at the Supplier’s facilities or the items may be shipped to TPT for inspection, as directed by the buyer. Dimensional samples should be identified with the tool number.
- INSPECTION AND / OR PRODUCTION TOOLING
The Supplier is held responsible for the protection, calibration and care other than normal wear, of all Production and / or Inspection tooling furnished by TPT, for use in the performance of purchase order requirements. All tooling shall be subject to TPT surveillance and / or inspection upon notice. Said tooling, or replacement tooling of equal quality, shall be returned in an acceptable condition upon demand or notice.
All hardware items must conform to MIL-S-7742 and or MIL-8879 and/or AN, MS, NAS specifications. Any hardware that requires Qualified Products List (QPL) or any other approved source requirement must meet these requirements. TPT will not accept any alternate or substitute products from an unapproved source.
- PROCESS CONTROL
The Supplier must notify TPT of any proposed changes to items ordered (i.e. materials, processes, etc.) and obtain written approval prior to shipment. Our customer requires that we flow down to you (the Supplier) this requirement.
- NONDESTRUCTIVE TEST REPORTS
A legible and reproducible copy of actual Nondestructive Test results identifiable with acceptance requirements and material submitted must accompany each shipment. These reports must contain the signature and title of the authorized representative of the agency performing the inspection and must assure conformance to specified requirements.
- SAMPLING INSPECTION
Prior to use, the sampling plan must be submitted and approved by the TPT Quality Control Department. NOTE: The use of a sampling plan in no way effects TPT right to reject any unit(s) of product found defective.
- RE-SUBMISSION OF PRODUCT
Reworked product being re-submitted for acceptance shall reference previous PO, Material Review Rejection document (MRR) on new certificate of compliance.
- APPROVED SOURCE
The Supplier shall use only those sources of goods or services that have been approved by TPT.
- APPROVED SOURCE – TPT
The Supplier shall use only those sources of goods or services that have been approved by the TPT Customer. These sources are found on the Customer’s Approved Supplier List available from the buyer.
- LOT CONTROL – MIXED LOTS
The Supplier may furnish material from different heats, lots or batches, as applicable. Where shipments contain parts with different cure dates or are from different heats, lots or batches, sub-lot separation with a separate certification for each sub-lot is required.
- LOT CONTROL – SAME LOT
All items on this purchase order are to be from the same manufacturing / processing lot and shall bare the same Lot code identity. The Supplier shall state that the items are from the same lot on the Certification of Conformance.
- CERTIFICATE OF COMPLIANCE
The Supplier shall submit with each shipment, a Certificate of Compliance, stating products shipped against this PO are in compliance with Purchase Order requirements. The certificate shall include as a minimum:
- Name and Address of the Supplier.
- TPT purchase order number & revision if applicable.
- Date the Certificate of Conformance was issued.
- Part number, description and revision letter.
- TPT Customer part number and revision if referenced on the purchase order.
- Specification, number and revision letter of each process including type, grade, class and acceptance criteria.
- Quantity of parts (to include quantity accepted/rejected/lost).
- Signature and title of authorized quality agent of seller.
- Aircraft Type which component is used (If referenced on the Purchase Order)
- Any information referencing any deviations, required by the engineering drawing/model and/or specification must be referenced on the certification.
- Lot number, heat number, etc.… as applicable
- When parts are serialized, serial numbers must appear on the certification.
By accepting this order, you certify that the metals supplied under this purchase order were melted in the United States or a qualified country as defined in DFAR 252.225-7009.
If this is a Specialty Metal as defined in DFAR 252.225-7009, you must supply certifications that the metal has been domestically melted. Certifications from the melt source must be supplied with each shipment (see clause 37).
- RAW MATERIAL CERTIFICATION
The supplier shall submit a Certificate of Conformance from the producing Mill, listing:
- Part Number (if provided on our Purchase Order).
- Material Specifications and revisions (AMS6532 & MIL-STD-2154, Type 1, Class AA).
- Material trade name or common name within the Industry (i.e “Aermet 100”)
- Heat Lot #
- Laboratory test specifications and results.
- Chemical and Physical properties.
- Country where melted.
- COUNTERFEIT PARTS / MATERIAL PREVENTION
The supplier shall comply with: The Seller shall establish and maintain a Counterfeit Parts / Material Prevention and Control Plan using AS-5553 (Ref. elements of Section 4) and/or AS6174 (Ref. elements of Section 3) to ensure that Counterfeit Work is not delivered to Buyer. The purpose of Seller’s Plan shall be to develop a robust process to prevent the delivery of counterfeit commodities and control commodities identified as counterfeit.
- a) For purposes of this clause, Work consists of those commodities delivered under this contract that are the lowest level of separately identifiable items (e.g., articles, components, standard hardware, goods, raw materials and assemblies). “Counterfeit Work” means Work that is, or contains, items misrepresented as having been designed and/or produced under an approved system or other acceptable method. The term also includes approved Work that has reached a design life limit or has been damaged beyond possible repair, but is altered and misrepresented as acceptable.
(b) The Seller shall only purchase products to be delivered or incorporated as Work to Buyer directly from the Original Component Manufacturer (OCM)/Original Equipment Manufacturer (OEM), If traceability is not obtainable, written notice shall be provided to TPT Quality and Buyer prior to delivery with records of evidentiary tests and inspections performed and conformance of the product to specified acceptance criteria that ensures
verification activities taken to assure authenticity. Written notice is not required for raw material and standard hardware purchased from independent distributors or brokers, but products must be able to provide commodity level traceability to the Original Manufacturer.
- FOREIGN OBJECT CONTROL REQUIREMENTS
All materials, parts and assemblies will be protected from the intrusion of foreign debris defined as: a substance, debris or article alien to the system or product which would potentially cause damage. Foreign object damage is any damage attributed to a foreign object that can be expressed in physical or economic terms that may or may not degrade the product’s required safety and/or performance characteristics.
- TRACEABILITY IDENTIFICATION
The supplier shall identify “All” materials with the appropriate lot traceability numbers. This will be accomplished using a painted stencil, rubber stamp or Sharpe pen as applicable or defined by the supplier. Each Piece of material is required to have individual Lot marking.
- GOVERNMENT-INDUSTRY DATA EXCHANGE PROGRAM (GIDEP) NOTIFICATION
Applicable to military contracts only.
As a member of GIDEP, TPT may post a report on the GIDEP website (https://gidep-data.gidep.org/link/database) for the purpose of identification and notification of actual or potential problems on nonconforming parts, components, materials, manufacturing processes, test equipment, chemicals or computer software.
- INTERNATIONAL TRAFFIC IN ARMS REGULATIONS (ITAR)
Applicable to military and dual application contracts only.
The technical data herein provided is subject to export control under the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR). Such data should not be disclosed, exported or transferred in any manner to any foreign person or any foreign country without prior written approval of the Office of Defense Trade Controls, U.S. Department of State or the Bureau of Industry and Security, U.S. Department of Commerce.
- FAR 52.245-1 (Federal Acquisition Regulation) Government Property Clause
Link to this Government Clause: 52.245-1 Government Property.
The Sub-tier is directly responsible and accountable for all Government-furnished property per the requirements of FAR 52.245-1
- SUPPLIER DELEGATION AUTHORITY (Reserved)
- EMPLOYEE AWARENESS
Supplier must ensure its personnel are aware of their contribution to product/service conformity, product safety and the importance of ethical behavior.
- SUPPLIER PERFORMANCE
Supplier must maintain a minimum product/service conformity rating of 95% and a minimum on-time delivery rating of 90%. TPT monitors supplier performance quarterly and may notify applicable suppliers of required action when nonconforming ratings are detected.
- SUPPLIER TO ONLY USE NADCAP APPRVED PROCESSORS.
Supplier must use NADCAP approved processors when making product or components for TPT.
|Date:||Rev:||Description of Change:||Originator:|
|10/14/13||N/C||New Procedure||D. Myers|
|9/15/2015||A||Correct form name and replace TPT Logo||J. Solis|
|1/28/2017||B||Correct #38 and delete #43||J. Solis|
|10/17/2017||C||Change to a form Number for Rev D upgrade||T. Fogde|
|12/21/2018||D||Added sections 46 and 47||Andrew Sumian|
|5/24/2021||E||Added section 48||Pat Barry|